Caslys COVID-19 Safety Plan

Statement of purpose

Caslys is committed to providing a safe and healthy workplace for all staff, as well as others who may enter our premises. Our COVID-19 Safety Plan outlines measures that we are taking to reduce the risk of COVID-19 transmission in our workplace.

Development of the safety plan

The policies and procedures outlined within the Caslys COVID-19 Safety Plan are based on guidance published by the Provincial Health Officer, the BC Centre for Disease Control and WorkSafeBC. Caslys will modify this plan and any procedures if they are not effective and working as necessary.

Questions or concerns regarding compliance with our COVID-19 Safety Plan may be directed to the owners of Caslys via phone or email: Jason Shaw (jshaw@caslys.ca; 250-686-8801) or Luanne Richardson (lrichardson@caslys.ca; 250-884-6481).

Protocol for reducing the risk of COVID-19 transmission

Before starting work at the Caslys office, all staff must daily complete the BC COVID-19 Self-Assessment Tool (available here: https://bc.thrive.health/covid19/en).

1. First level of protection – elimination

Caslys has implemented measures to keep workers at least 2 metres apart, including reducing the number of people at the office. Caslys has continued allowing for work-from-home arrangements, virtual meetings, and limiting the number of people in the workplace. With the measures outlined in this safety plan, all 10 staff members can be at the office at the same time, but to make it a more comfortable work environment, we have revised work schedules so not everyone is in the office at once.

2. Second level of protection – facility readiness

  • Building “flow”
    • Caslys is implementing a new traffic flow to help guide the movement of those entering and exiting the premises. A floor decal has been posted to encourage physical distancing while moving throughout the building. Whenever possible, please enter into the building, move counter-clockwise through the kitchen, deposit your lunch in the fridge and proceed to your workstation. Please follow this counter-clockwise flow regardless of whether you need to enter the kitchen area. An exception to this flow is if you enter through the front door, you can immediately proceed upstairs to the second level.
  • Changes in room occupancy
    • To comply with the guidelines for physical distancing, we have installed additional barriers between workstations to maintain physical distancing and have created a list of guidelines for new room capacities. Signage is posted outside of these areas; however, we advise all users to practice discretion when entering these spaces:
      • Only 1 person on the stairs at all times
      • Kitchen occupancy – maximum 1 person at a time
      • Boardroom occupancy – maximum 3 people, at corners of the room, keeping 2 metres distancing between individuals
      • Lunchroom table – maximum occupancy 2 people, keeping 2 metres distancing between individuals

3. Third level of protection – rules and guidelines for personal health and eliminating the spread of COVID-19

  • Facility adaptations
    • When returning to work, please note the following building adaptations we’ve made to prepare for re-entry and to help feel comfortable in our space:
      • Individual hand sanitizer is available at every person’s desk and at the entrance
      • Hand-sanitizer wipes are in the meeting room, kitchen, lunch room and front-entrance to wipe handles and light switches
      • Soap and paper towels are available in both bathrooms and the kitchen. Hand towels are no longer available
      • Masks are available if staff are needing to speak to another team member closer than the recommended 2 metres distance; or if there is a visitor or customer in the office
      • Increased cleaning of high traffic areas will occur with cleaning going from bi-weekly to office cleaning being done every Wednesday and Sunday evenings
  • Reduce spread
    • Before starting work at the Caslys office, all staff must daily complete the BC COVID-19 Self-Assessment Tool (available here: https://bc.thrive.health/covid19/en)
    • As much as possible, all staff must adhere to the general precautions to avoid the spread of COVID-19, including physical distancing measures by maintaining a physical distance of two metres from others at all times. Staff are encouraged to disinfect their own workstations and other high-contact areas and items regularly with the hygiene products provided. If you are healthy, staff are not required to wear masks at this time; however, that is your choice and people wearing masks should be respected.
  • Visitor policy
    • Visitors may include customers, service technicians, friends and family. Until further notice, we will allow visitor access on a case-by-case basis. We will conduct all meetings, including interviews remotely rather than in-person. Over time, this may be relaxed. All visitors must adhere to our company’s COVID-19 Safety Plan and sign in with the appropriate staff member to help us track all visitors. As much as possible, visitors should be allowed only minimal access to parts of the office to avoid contamination of people and spaces. Depending on the number of staff in the office, visitors may be required to wear a mask. Signage on our Visitor Policy is posted on our front-door.

4. Fourth level of protection – illness protection

  • If staff present illness symptoms, staff may be excused from work without requiring a doctor’s note. Staff must report respiratory illness to Jason Shaw or Luanne Richardson and cannot return to work for at least 14 days following the onset of cough, fever, fatigue, sore throat, runny nose, difficulty breathing and/or shortness of breath. If a staff member is sick or has known close contact with someone who had COVID-19, as per CDC guidelines, they must self-quarantine for a 14-day period and work from home if possible. Staff can use the BC COVID-19 Self-Assessment Tool (available here: https://bc.thrive.health/covid19/en) to help determine if further assessment or testing for COVID-19 is needed; contact 8-1-1 if further health advice is required; and 9-1-1 if it is an emergency.
  • Depending on the severity of the staff illness, the option to work remotely during the sickness or self-isolation is encouraged.
  • We prohibit all our staff from reporting to work if they have COVID-19. They may return to work only if they meet one of the following conditions:
    • Fever completely gone for at least three days AND improved respiratory symptoms (cough, difficulty breathing) AND at least seven days have passed since the initial onset of symptoms. Fever completely gone AND improved respiratory symptoms (cough, difficulty breathing) AND negative results from the public authority’s COVID-19 testing protocol (to date = two negative tests 24 hours apart)
    • It should be noted that return-to-work conditions are an evolving aspect of COVID-19. We will update these as recommended by government authorities. We will implement or update continuity planning if key players in our office test positive for COVID-19. A deep clean will be scheduled immediately upon learning of a team member who has COVID-19 or who has had close contact with someone who is suspected of having COVID-19.

 

Last updated: 2020-07-29